Services

Review of Disbursement Vouchers; Preparation of Journal Entry Vouchers

Disbursement Vouchers with attached mandatory supporting documents are reviewed and examined to ascertain completeness of requirements and compliance with applicable Laws, Accounting Rules and Standards.

Office or Division : Office of the Municipal Accountant
Classification : Complex
Types of Transaction : G2C – Government to Citizen , G2B – Government to Business
Who may avail: All, Suppliers/Contractors

Checklist of Requirements

Process

Step 1

Submit Statement of Account and Disbursement Voucher (DV) with attached Supporting Documents

Agency Action :
Receives Disbursement Voucher with attached supporting documents; prepares triplicate copies of Journal Entry Voucher (JEV) to account for the transaction then attaches said JEV to the DV. Log-in said document in the record book and assigns control numbers for both the DV and the JEV. Forwards the same to the Municipal Accountant for review and certification.

Fees to be Paid: None

Processing Time : 10 minutes

Person Responsible:
Sally Cueto

Agency Action :
Review and examines the Disbursement Vouchers with required supporting documents then affixes signature on Box A of the DV to certify obligation of allotment and completeness of requirements; approves attached JEV upon determining adherence to prescribed Chart of Accounts in classifying the transaction then returns certified DV to Accounting staff in charge

Fees to be Paid: None

Processing Time : 2 hours
depending on the completeness of requirements

Person Responsible:
Mun. Accountant

Agency Action :
Retrieves a copy of JEV for filing then forwards the rest of the documents to the Office of the Municipal Treasurer for processing of payment.

Fees to be Paid: None

Processing Time : 5 minutes

Person Responsible:
Sally Cueto Admin. Assistant V

Total Time:

2 hours and 15 minutes